Add or edit a task

When you create a task, you can:

• Add details.
• Set a date and time.
• Add a deadline.
• Make it repeat on certain days.
• Add subtasks.

Important:

• Across all your lists, you can create up to 100,000 tasks.
• For any list, you can create up to 20,000 uncompleted tasks.

Create a task in Calendar

Create a task from Tasks in Calendar

1. On your computer, select an option:
   • Open Tasks in Calendar.
   • At the top right, click Tasks .
2. Click Create.
3. Enter your task details.
4. Click Save.

Tips:

• To add a task to an existing list, at the top, click Add a task.
• Tasks with a date also appear on your calendar.

In most Google Workspace products, on the right, you can access Tasks in a side panel. You can also access Tasks in:

• Gmail
• Calendar
• Chat
• Drive
• A file in Google Docs, Sheets, or Slides

1. In the side panel, on the right, click Tasks .
2. At the top, click Add a task.
3. Enter a task.

Tips:

• If you don’t see the side panel, click Show side panel in the bottom right of the screen. Learn more about the side panel.
• To add a task to an existing list, at the top of the list, click Add a task.
• Tasks with a date and time also appear in Calendar.

1. On your computer, open Gmail.
2. Open an email.
3. At the top, click Add to Tasks .
   • If you can’t find Add to Tasks , click More Add to Tasks.

Tip: You can also drag and drop an email into the Gmail side panel:

1. In Gmail, on the right, click Tasks .
   • If you can’t find Tasks in Gmail, at the bottom right, click Show side panel .
2. Drag and drop the email to the side panel.

Create a task based on a message

1. On your computer, open Google Chat.
   • You can also open Chat from your Gmail account.
2. Open a direct message.
3. Hover over a message.
4. Click More Add to Tasks. Your task appears in the last list you view.

Tips:

• When you add a date to your task, the task also appears in Calendar.
• If you edit the task in Tasks, the Chat message stays the same.
• To navigate back to your Chat message from Tasks, below the task, click the chat’s name.

Create a group task

1. In Chat, open a space.
2. At the top, click Tasks Add space task.
3. Enter your task details and include:
   • A title.
   • The date and time.
   • A description.
4. Optional: To assign the task to a space member, click Assign enter the member’s name.
   • When assigned, the assignee receives an email, and the task appears in their personal task list.
5. Click Add.

Learn how to create group tasks in Chat.

Important: You can only add tasks from Google Docs if you have an eligible Google Workspace plan. Learn more about tasks in Google Docs.

1. On your computer, open Google Docs.
2. Open a document.
3. Enter @task.
4. Press Enter.
5. Enter your task details.
6. Assign the task to yourself or others.
   • When assigned, the assignee receives an email, and the task appears in their personal task list.
7. Click Assign as a task.

Tip: To quickly assign tasks from a checklist, to the left of a checklist item, click Add to Tasks Enter the assignee and date.

Learn about task notifications

• If you add a date and time to your task, you get notifications at the scheduled date and time.
• Tasks with a date also appear in the Calendar app.
• For tasks without a time, notifications appear at 9 AM.
• For tasks with a deadline, you get a notification to complete the task on the day of the deadline at 9 AM in your local time.

Learn about repeating tasks

• To repeat a task, select the date and time Repeat .
• Tasks with subtasks can't repeat.
• In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.