Content Management Software
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Compare the best CMS (content management system) software currently available:
Investintech.com
Convert, Create and Edit PDF Documents. Your Swiss Army Knife for PDF Files. Customize your conversion by selecting a page, a paragraph, or even a single line for conversion. Easily turn critical PDF content into complete Word documents you can edit. Select from the available Word output options: Frames, Standard, and Text, for varying levels of editing. Convert PDF to DOCX, DOC. Choose between the automatic and custom PDF to Excel conversion to convert complex PDF table data to Microsoft Excel with pinpoint precision and forget about cleaning up poorly formatted output results ever again. Automate the conversion process by queuing up a large volume of PDF files and even whole directories. Batch convert PDF to a wide range of formats from MS Office to AutoCAD. Transfer visual content and business PDF presentations into editable PowerPoint slides. Edit and polish off your keynote content in Microsoft PowerPoint.
AmeriCommerce
There's simply no other solution that does multiple storefronts, B2B eCommerce, and complex product catalogs quite like AmeriCommerce. Whether you're a small business or a high volume e-commerce giant, you can rest easy that AmeriCommerce is the feature-rich platform that won't limit you from scaling even larger. Try our free trial and see for yourself why merchants all over the world are choosing AmeriCommerce.
Ontrack Workflow
Ontrack Workflow empowers businesses and local sales and marketing representatives to market products and services with ease. Ontrack Workflow's Marketing Asset Management Software provides businesses and their teams access to an online portal which stores relevant, current, and on-brand marketing and sales assets. Some of the features include: Flexible Online Portal, Administrative Tools & Workflow Management, Brand Control, Localization & Personalization, Variable Data & Data Merge, Vendor Linking, Reporting & Analytics, API Integrations. Ontrack Workflow is an affordable solution, with quick setup and big capabilities. Sign up for a Free Demo!
Tovuti
Tovuti makes online training zenfully easy for both admins and learners. It's a perfect fit for nearly any type of organization, whether they simply want to train their employees, partners or customers, or they want to monetize their knowledge by charging for online training. Tovuti empowers admins to create more than 40 different types of interactive and gamified training modules, from interactive video to flash cards to memory matching games and more. You can also import PDFs, PowerPoints, Videos, SCORM files and more. Or, you can pull in up to 7,000 pre-built courses on everything from HR compliance to professional development. Once you have your courses in it's just a few clicks to import learners, group them, & assign them to courses, and then track and report on their progress. You can also leverage Tovuti's built-in live classroom (video conference) to hold live classes. The system also has packages that support subscriptions, events, eCommerce, websites, directories and more!
Tribe
Customizable online community platform to connect, engage, and retain users. Tribe is a cloud-based online community software empowering the new generation of branded communities. Enable your users to discuss and connect under your brand. Users can write articles, ask questions, submit answers, create polls, upvote, comment and share multiple types of content. Leverage our highly modular community platform, native integrations, widgets, and API to create habit-forming online communities. Tribe offers unique value to clients via the following key elements: - Fully customizable community platform to showcase the community site exactly the way you need. - Fully adaptable to your brand guidelines and navigation structure of primary site or product. - Embeddable widgets to add community experience in the customer journey. - Extensive API and app store (SEO app, virtual coins app, social log in and more). - 20+ Integrations with leading third-party apps (includes Zapier).
ColumbiaSoft
Document Locator is Windows-integrated document management software with available Web and Mobile access. It combines ease of use with enterprise-class capabilities. Fully-integrated into Microsoft Windows, Office, Outlook, and other business applications, Document Locator offers version control, notifications, approvals, security, records policies, and workflow all within the familiar Windows folders experience. The system is ideal for HR filing, Accounting, Projects, Contracts, Quality. An advanced API is also available for integration with other systems.
Lucion Technologies
FileCenter is the low-cost leader in Windows PC-based document management software for small offices. It combines easy scanning and file organization with powerful PDF creation and editing. It stores your files on the Windows file system and NOT in complex databases. It also includes OCR, search, and integration with cloud services. Feature-for-feature, it delivers at a price the competition can't touch. Come join our family of over 50,000 users. Start your free trial today! Call 801-722-7098.
LogicalDOC
LogicalDOC helps organizations around the world gain complete control over document management. Focusing on business process automation and fast content retrieval, this premier document management system (DMS) allows teams to create, collaborate, and manage large volumes of documents and stores valuable company data in a centralized repository. System features include a drag-and-drop document upload, forms management, optical character recognition (OCR), duplicate detection, barcode recognition, event logging, document archiving, integrated document workflow, and so much more. Schedule a free, no obligation, one-on-one demo today.
Systum
Systum is an integrated software platform that allows wholesale distributors to easily adopt or successfully operate a B2B eCommerce business. The platform enables companies to manage all customer-facing activity, from lead to invoice from within a single application, Systum. The platform centralizes all customer data generated across the organization in Systum's powerful database and provides its customers with a single view of their business and the real time data needed to grow and sell more to happier customers. Our customers manage orders, inventory, multichannel sales, multiple warehouses, purchasing from one single database. The solution also centralizes all customer data within the platform’s CRM. The core solution is expanded through the partnerships with best of breed solutions such as Avalara for Sales Tax, QuickBooks for accounting and marketplaces such as Amazon, eBay, Facebook etc. and many more.
Market Analytics Technology Ltd
Easy to build PopUps with personalization for your e-shop. Our clients get up to 2x sales from personalized recommendations and +30% open rate for email campaigns. Socital uses proprietary algorithms to determine brand affiliations, personas, and other customer characteristics, in order to match products with individual buyers. We are a GDPR-compliant tool to address "cold start", through collecting (consent-only) customer data, create rich customer profiles and then serve only relevant recommendations with personalisation. We charge on a subscription base (SaaS model), starting from an option of free service for small e-shops. Installation can be done through Google Tag Manager and you can have your first PopUps with personalised recommendations in less than 60 mins. We also offer FREE trial for 14 days.
Omnia
Pricing automation, optimization, and retail management software for retailers big and small. Set any strategy you like, no matter how complex, for every single product in your assortment. Instantly get the best prices possible based on your strategy, product price elasticity, and internal data, then automatically adjust those prices on all channels. All you need to do is monitor your assortment from one easy-to-use portal. Curious? Click "free trial" to get started in 5 days or less.
ExpertSender
Increase customer engagement with personalized communications. Understand your customer's decision path and create an integrated multichannel customer journey that converts. Leverage behavioral data to engage your customers with the most relevant communications across the most appropriate channels. ExpertSender is a Multichannel Messaging Hub that helps you maximize your revenue with proven strategies. Ready to boost your sales? Schedule a demo today.
Disciple
Disciple community management platform helps people build independent, valuable and trusted communities in a safe space that they own and control. Turn your customer base into a thriving community to boost sales by 20% and drive 16x more engagement.
Sitejabber
Sitejabber helps you grow your business through reviews by increasing conversions and building a brand consumers will trust. Sitejabber helps you collect authentic business and product reviews directly from your customers to instill confidence in shoppers on your site and convert them into paying customers. Save money by reducing Google Ads spend by getting Google stars next to your PPC ads. Increase your click-through rates by up to 20% and increase your conversions by up to 30%. Sitejabber is an official certified Google reviews partner.
Safety Tracker Pty Ltd t/a DIGI CLIP mobile forms
DIGI CLIP is a checklists and inspection app and software solution. DIGI CLIP allows field workers, transport operators and other employees to complete, communicate and archive checklists and inspections on a phone or tablet. DIGI CLIP will automate the workflow of a fault or defect from initial identification to close-out via the DIGI CLIP Action Register. DIGI CLIP was built to save time and money when reporting on vehicles, equipment, facilities and safety by digitising and automating pre-start checklists, inspections, checklists and audits. Checklists and inspections can be added from the DIGI CLIP Form Library or started from scratch. All forms are fully editable. DIGI CLIP will automatically archive submitted checklists, inspections and other forms in the cloud-based software. The cloud-based software has full search functionality. DIGI CLIP is a SaaS application that is easy to set up and even easier to use. DIGI CLIP is up and running in minutes, not hours or days!
Showcase Software Ltd
Showcase assembles all of your enterprise’s sales and marketing collateral in one mobile, attractive, and branded space! Because it’s always up to date on your sales team’s tablets, it’s always ready to present. Showcase Workshop allows users to build their own 'apps' quickly and send them to their team members' smartphones, tablets, and desktop PCs. With Showcase Workshop, you can control content and distribute it to your sales teams in real-time. Showcase is 100% customisable and brandable - it looks like your app because you designed it yourself. Don't settle for rigid templates or themes - build presentation apps that totally reflect your brand.
Armatic
Armatic is the highest rated software solution for Payment Processing, Billing/Invoicing, Recurring Billing and Subscription Management. Billing and Invoicing: Create beautiful invoices with our powerful invoice editor synced into your accounting system. Provide a customer portal, automatic charging, payment collection, and apply late fees. Recurring Billing & Subscription Management: Armatic provides enterprise-class subscription billing management for fast-growing businesses worldwide. Enable trial periods, manage plans, or prorate subscriptions. Payment Processing: Armatic is processor agnostic and provides integrations to all types of payment solutions from credit card payments, ACH, SEPA to wires. We handle partial payments, automatic failed payment retry, and automatic payment recovery. Finance Team dramatically reduce outstanding AR with Armatic. Sales teams close more deals, and customer success teams improve customer satisfaction scores with Armatic.
Bloomfire
Bloomfire is a secure knowledge sharing platform that empowers teams to find information fast. Eliminate shoulder taps, frantic Slack requests, and repetitive questions by giving your team the knowledge they need, when and where they need it. Users can upload content in any format (including word documents, PDFs, videos, audio recordings, and slide decks) or create new content directly in the cloud-based platform. Bloomfire deep indexes every word in every file--including words spoken in videos-- so that users can quickly find what they’re looking for. Whether you’re looking to share knowledge across your entire company or within departments, Bloomfire helps break down silos and make information accessible to everyone who needs it. Bloomfire is currently powering the knowledge sharing efforts of leading companies including Capital One, Southwest Airlines, FedEx, Jackson Hewitt, and Estee Lauder.
W3bstore.com
W3bstore manages orders, inventory and fulfillment across online and retail locations. A single, unified, master of records ensures consistent Pricing, Promotions and Inventory across channels and locations. Every stakeholder shares one view of customer history, resulting in better, more efficient service. Reports can be viewed from any web enabled device. Integrated POS and Online Store simplify, and secure transactions. This is the platform for merchants that sell online and in-store. Product details include: - Tiered Discounts, Customer Discounts, Kitting, Coupons, Cross-selling, Unlimited variants and modifiers - Customer Profiles, Detailed Order History, Groups and Email Marketing, Loyalty Rewards, Wishlists - Barcode scanning for checkout, receiving, stock-taking, stock transfers - Purchase Order Management, Accounting integrations. Shipping labels for 50+ carriers, Buy Online, Pickup In Store - Web designer and content management, Responsive templates
Docmosis Pty Ltd
Docmosis is a highly scalable document generation engine that can be used to generate PDF and Word documents from custom software applications. Documents are generated from templates which can be created using Microsoft Word or LibreOffice. These templates utilize simple placeholder fields to handle text, repeating and conditional logic with flexible formatting features to control how data and images are injected into the documents. Data can be passed to Docmosis in either JSON or XML format. Generated documents can be output in multiple formats including PDF, DOC, DOCX and ODT. Docmosis means that developers and/or non-developers can design templates. The Docmosis engine can be purchased as a perpetual license and used on-premise OR subscribed to on a monthly basis from our secure Cloud service. The software is capable of being integrated into systems built in Java, .NET, Ruby, Python, JavaScript, C# & more; essentially any software which can perform a http:// POST
AMAGNO
The most advanced, single-solution, all-in-one Digital Workplace available for the Digital Native generation. Make the most of our ECM & DMS software functions and setup automatic data capture, data transfer, file storage, archives, and even the most complicated of office workflows. Our legally compliant, highly secure ECM software with built-in Privacy and Data Protection by Design and by Default will enable you to meet all modern audit requirements.
Renderforest
Renderforest is an online video and logo creation platform. It helps everyone to build their branding online without purchasing any software or hiring a branding agency.
Panopto
Panopto is a video platform built for businesses and universities. When businesses and universities need an easy, reliable solution for managing, streaming, and recording videos, they turn to Panopto. Since our founding in 2007, we’ve built a video platform that any employee, instructor, and student can use regardless of their prior experience. Click the links below to find out what makes us the ideal solution for your organization. Secure video management. Industry-leading search. Flawless streaming.
Genially
Genially is an easy all-in-one online platform where users can create interactive and animated content without needing programming skills. It allows you to create infographics, presentations, posters, CVs, and other graphic elements that can be used to enrich websites and blogs. This communication tool, based on a Freemium model, offers the option of inserting third-party content (Social media timelines, maps, videos, audios, etc.). Genially is popularly used in education, marketing, and media sectors.
SafetyCulture
iAuditor by SafetyCulture is a cloud-based software solution for the Safety Auditing sector. Their compliance-ready platform offers a wide-range of features designed to help companies achieve safer and higher quality workplaces through the use of in-app Smart Forms, Inspection Checklists, Workflow Designs, and the Reporting & Analytic dashboard.
Software solutions for CMS (content management system) can seem like a daunting and highly confusing selection process, but examining what you need, what’s offered, the ease of use, overall performance, and customer support quality can help narrow down the options tremendously.
There are two broad categories for business CMS. The first provides services for website content publishing. The second provides an infrastructure to organize business documents. Of course, there’s also an array of specialized workflow software to consider, and vendors are constantly tweaking and updating their products - sometimes for the better and sometimes for the worse.
This CMS guide will walk buyer through everything they need to know and consider to make the best possible selection for their business needs.
By content, the system can be designed to manage a plethora of items, including service invoices; record documents, such as birth certificates and medical records; office documents, such as spreadsheets; multimedia files; website copy; and social media content.
The actual system consists of software solutions to store, organize, and or create such content for you, the buyer.
When searching for a CMS product, buyers will find two main groupings, one for web content management and one for document management.
Document management systems, or DMS, mainly deals in printed or electronic content that’s for a business’s internal usage. In other words, this content isn’t distributed externally to the public. Contracts, invoices, company reports and so forth would be examples of the documents this type of system manages. Virtual data rooms are often used to securely serve and store such internal documents.
Web-CMS, or W-CMS, is CMS designed for company websites. These systems help to create content within a website that is intended for public distribution, such as blog content or building an online store front.
Think of CMS products as the difference between a high-end, specialty knife and a good-functioning multitool. Some products are single applications that excel in a speciality service. Other products offer a more integrated suite of services that’s geared to cover many bases and offer multiple applications under a single roof.
Each DMS or W-CMS application is designed to manage a certain type(s) of content, with some applications being offered solo and some as part of a bundled suite.
Publishing has creating features like text editing, blogging modules, web page creation, and workflow management.
E-commerce assists in online store creation and maintenance. E-forms helps to create client-completed forms. Intranet is used to distribute content to employees through an internal website. Social networking allows readers to interact with social media content, share it, and comment on it.
As far as DMS goes, document capture and image processing is used to convert print to digital copy. Digital asset management uploads, stores, and organizes digital media. Case management creates business process documents and automates the workflow process. Contract management tracks and automates transaction documents throughout their need to exist. Records management stores, organizes, archives, and retrieves company records. Business process management is for more large-scale, advanced document tracking and workflow management. Reporting and analytics assists in compliance issues.
Enterprise content management, or ECM, is a term often seen within CMS offerings. ECM has multiple products that fall under its umbrella, but the key distinguishing feature of this type of content management is that the solutions are all designed for a business’s large-scale content needs.
However, large-scale doesn’t imply that the business must be some mass conglomerate to need/use ECM. What makes a CMS be subcategorized as a ECM is based on size, scale and affiliation in relative terms.
EMS is associated with document management products more so than W-CMS. As such, it’s affiliation is often interchangeably used within the broader category.
Enterprise is also a term reflective of the size of the company employing it. The natural functioning of larger companies is that they simply produce more content volume and require a larger scale and higher functioning system to meet that demand. So, enterprise vendors specifically have the expertise and systems to meet those high-volume content demands. That’s not to say small to midsize businesses can’t benefit from EMS, especially if the have a business model highly reliant upon content in their primary business functions.
Lastly is scale, which is indicative of a multi-department business model working together for central, cohesive objectives. So, ECM is used to meet unified company-wide document solutions and strategies verses software needs that vary across the individual multi-departmental units within a company.
Let’s take a case of a chain business distributing company content throughout its locations to individual workers via electronic records on company servers and a CRM system.
A customer previously called to make a complaint. Under the above system, management of this complaint may be in an employee’s human memory alone, on a slip of paper in a landfill, or lost in the email abyss. If the complaint is unresolved and the customer calls back, then the chances are that the complaint process will start at ground zero again and only further delay or incapacitate a resolve. The customer is likely lost.
CMS software for document management solutions enables the same scenario to go much differently. The second call from the customer would involve the employee being able to pull up the customer’s account to view every interaction involved and any standardized informational guidelines to help the employee assess the subsequent steps to be taken.
There are a lot of CMS products to choose from on the market, making it difficult for businesses to determine exactly which type best meets their needs. It helps to identify yourself within a buyer profile common to the CMS marketplace.
Is your website considered novice? Buyers implementing their first website or undergoing their initial functionality assessments often look to CMS for help in either creating or revamping under-leveraged aspects in marketing and business operations. A user-friendly W-CMS solution can help website owners find the tools they need to better engage users.
You want to upgrade from print-documents? Most first-time buyers of CMS are small business owners evaluating initiating CMS as a way to digitize and modernize from their current desktop applications like Microsoft Word. Their files are being stored on desktops and copies are simply click and print, an outdated process by any standard. A starter to mid-range document solution would enable you to digitize storage, organization, and processing of your company’s documents.
You need a content management solution for only a specific department within your business? You’re called a departmental buyer. Take a Human Resources department as an example; you may need a specific system to organize existing employee records and introduce new employee records.
You need multiple software systems interacting with the CMS? You need a universal CMS solution to replace the various departmental CMS solutions existing throughout your various departments. These are large enterprise needs, requiring extensive customization to achieve security, create consistency, or initiate an in-depth analysis to improve business operations and processes. Enterprise content management solutions would meet this buyer’s needs.
Your industry is highly regulated? You have very strict guidelines to follow in order to comply with protecting sensitive documents and records and/or stringent requirements for reporting? Such entities exist throughout government bodies, the health care industry, and financial institutions. Specialized CMS products are a market niche that serve compliance, audit, and reporting needs of such regulated industries.
There are innumerable benefits to implementing the right CMS software for your business, no matter its size or niche. However, it’s imperative to ensure you’ve implemented the appropriate document solution, the appropriate way. Otherwise, you’re setting yourself up for unwarranted failure.
Most companies failing to reap the rewards of CMS experience this failure for one, if not all, of three reasons. First, they’ve failed to first research how their users create, share, and store content in relation to current practices. Second, they neglect to properly train and transition their staff toward the newly applied document solution. Third, as it relates to other operational caveats of their business, they haven’t invested in the right integrations and customizations to streamline the document solution into these other processes that remain at work.
If properly integrated, however, CMS has the potential for invaluable benefits. It helps to maintain a secure documentation, reporting, and compliance system for highly regulated operations. Scanning and uploading documents improves appropriate accessibility, record-keeping, and efficiency. Streamlining is improved with automation and workflow software.
An interactive website helps attract and retain users, engaging them in high-quality, easy to navigate content.
Again, buyers are faced with innumerable offerings for content management software. As you complete your due-diligence, you’ll want to keep some CMS industry trends in mind, such as cloud-based CMS, if the CMS involves collaboration, and compliance needs.
One of the biggest moving trends in both document and website content management is cloud-based CMS. Traditional content management involves an on-site intranet. This new trend is an alternative storage solution using cloud-based subscriptions. It’s offered by innovative companies like Acquia, M-files, and SpringCM.
Content is rarely created by just one individual within a company or contract agency. Many hands and eyes are involved in collaborating to author and create the totality of a business’s documents. To be efficient and accurate, the process requires tools for these individuals and groups to share and discuss amongst themselves as they work. If you doubt these collaboration tools are needed, demanded, essential, then just look at the 55% subscription growth Yammer experienced in the first year the chat tool was acquired by Microsoft Sharepoint as proof.
In 2012, the Managing Government Records Directive was signed into law. It focused in on financial, government, and health industry applications in relation to records regulations. Digital record keeping, audits, and security have some strict regulations and heavy penalties for lack of compliance. Any regulated industry needs document management solutions to not only comply with existing laws... but to stay on-task with the ever-evolving criteria and standards being set forth at any given time.
Variables, variables, and more variables. The amount to consider when selecting a new software vendor is mind numbing. You want the due diligence of the selection process to be as thorough as it is expedient. Here is a user-proven tactic strategy to help you along. Make sure you check each off the list before you proceed to signing on the dotted line.
Complete a request for proposal. Check your vendor’s references. Always allow your business attorney to review agreements and contracts. Assess the financial viability of any potential vendor.
Basically CMS software is priced one of two ways. You’ll need to determine which best suits your needs based on your business model and budget.
Subscription-based pricing is a monthly or annual fee rate. SaaS, or Software-as-a-Service, is based around how many users will access the system. It may alternatively (or in addition) be based on usage of storage space.
The other option is a one-time/one-user/one-computer rate. This varies in conditions. Some require licenses for each user and some allow multiple users on one license. Services like support and training may require additional fees.
