Project Assistant

We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools.

Responsibilities:
• Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms.
• Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams.
• Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures.
• Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks.
• Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities.
• Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders.
• Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency.
• Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.
• 1–5 years of experience in project support, project coordination, or administrative roles within construction, engineering, or another project-driven environment.
• Hands-on experience with Procore, preferably in a general contractor or construction setting.
• Working knowledge of document control practices, including version tracking and revision management.
• Familiarity with procurement workflows, including preparing or supporting RFQ-related activities.
• Ability to understand construction drawings and recognize differences between P& ID documentation and plan views.
• Strong organizational skills with the ability to manage timelines, handle multiple priorities, and maintain accurate records.
• Quick learner with a dependable work ethic and the flexibility to adapt to new processes and systems.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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