Project Coordinator, NA

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

About Vantage Data Centers

Vantage Data Centers powers, cools, protects, and connects the technology of the world’s well‑known hyperscalers, cloud providers and large enterprises. Developing and operating across 19 markets in North America, EMEA and APAC, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Vantage’s business is growing exponentially, through a combination of greenfield market expansion and acquisitions.

Position Overview

Vantage Data Centers is seeking an ambitious and self‑starting Project Coordinator to support the planning, coordination, and execution of construction projects at our Port Washington, WI site. This role plays a critical part in ensuring projects progress efficiently, remain organized, and meet schedule, budget, quality, and safety expectations.

The Project Coordinator works closely with Project Managers, Construction Managers, and cross‑functional stakeholders to support day‑to‑day project activities, documentation control, reporting, and communication. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced, mission‑critical construction environment.

This position is on‑site in Port Washington, WI.

Essential Job Functions

Project Coordination and Administrative Support:

• Assist with day‑to‑day coordination of construction projects, ensuring activities align with established project goals and objectives.
• Schedule, organize, and support project meetings, ensuring required participants are informed and prepared.
• Maintain open and transparent communication with project managers, team members, and stakeholders, providing regular updates on project progress.
  
  

Documentation and Compliance:

• Ensure project compliance with Vantage document control procedures and file specifications.
• Maintain accurate project records, ensuring documents are properly filed, organized, and accessible.
• Monitor document workflows to support timely reviews, approvals, and distribution.
  
  

Contract and Financial Support:

• Assist in the management and processing of vendor contracts and purchase orders (POs).
• Ensure contracts and POs are processed efficiently and in accordance with company policies and procedures.
• Support preparation and distribution of project reports, highlighting key milestones, risks, and issues.
  
  

Reporting and Communication:

• Prepare and distribute routine project reports and status updates as required.
• Support tracking of action items, deliverables, and follow‑ups to maintain project momentum.
  
  

Additional Duties:

• Handle additional duties as assigned by Management.
  
  

Job Requirements

• Combination of education and/or proven experience as a Project Coordinator or in a similar role required.
• 1–3 years of experience supporting construction projects in a Project Coordinator or similar role preferred.
• Contract preparation or purchase order processing experience preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast‑paced environment.
• Problem‑solving mindset with a focus on continuous improvement.
• High level of integrity and professionalism.
• Positive, proactive, and customer‑focused attitude.
• Ability to work independently and collaboratively within a team environment.
• Travel is expected to be approximately 5% and may increase as business needs evolve.
  
  

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Additional Details

• This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short‑ and long‑term disability coverage, paid time off, employee assistance, participation in a 401(k) program that includes company match, and many additional voluntary benefits.
• Compensation for the role will depend on a number of factors, including qualifications, skills, competencies, and experience and may fall outside of the range shown.
  
  

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above‑market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don’t meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak with people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.