Policy:Wikimedia Foundation Expense Reimbursement Guidelines
 | This policy or procedure is maintained by the Wikimedia Foundation. Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence. |
Employees and contractors, as well as volunteers, who need reimbursement for expenses such as travel expenses, must submit expense reports detailing the amounts and must have obtained authorization prior to the expenses per Travel and expense policy and Purchasing and disbursements procedures.
Expense report
Fill the appropriate expense template for your condition, according to the instructions enclosed and please forward to accountspayable
wikimedia.org:
- Req Holder Expense Reimbursement (Use Coupa Expense)
- Non Req Holder Expense Reimbursement Template (to be used by all non req holders including volunteers)
Payment method
Bank account
Instructions depend on where your bank account is located. It is important that the "Bank Information Form" tab included in the Non-Req Holder Expense Reimbursement workbook be completed to avoid payment delays
- For recipients with Non-US bank accounts, complete the Non-US Bank Information section (funds will be transmitted via International Wire payment)
- For recipients with banks with US bank accounts, complete the US Bank Information section (funds will be transmitted via ACH payment)
- WMF does not send funds via Western Union
- If you have an account that cannot accept USD currency or live in a country that cannot accept USD currency, please reach out to your contact and/or accountspayablewikimedia.org to determine what accommodations can be made.