AI Meeting Intelligence Assistant is an AI-powered workflow that automatically transcribes meeting recordings, generates executive summaries, extracts action items and risks, and creates follow-up emails.

The solution leverages Groq Whisper for speech-to-text transcription, Llama 3.3 for meeting analysis, n8n for workflow orchestration, and Google Sheets for structured data storage.

• Automatic meeting transcription
• AI-generated executive summaries
• Action item extraction
• Risk and blocker identification
• Follow-up email generation
• Google Sheets integration for meeting records
• End-to-end workflow automation

Meeting Audio (.mp3)
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        ▼
     Webhook
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        ▼
 Groq Whisper API
 (Speech-to-Text)
        │
        ▼
   Llama 3.3
(Meeting Analysis)
        │
        ▼
    Edit Fields
        │
        ▼
 Google Sheets
(Data Storage)

A meeting recording (.mp3) is uploaded through a webhook endpoint.

The uploaded audio is sent to Groq Whisper API, which converts speech into text.

The transcript is passed to Llama 3.3, which generates:

• Executive Summary
• Action Items
• Risks / Blockers
• Follow-up Email

The AI output is transformed into structured fields using n8n.

Meeting insights are automatically stored in Google Sheets for tracking and reporting.

• n8n
• Groq API
• Groq Whisper
• Llama 3.3
• Google Sheets
• Webhooks
• REST APIs

The meeting discussed relocation plans and flexible working arrangements, with concerns raised about implementation and team impact.

• Review flexible working proposal
• Discuss core working hours
• Evaluate team impact

• Implementation challenges
• Resource constraints
• Productivity concerns

A professional follow-up email is automatically generated based on meeting discussions and next steps.

This solution helps organizations:

• Reduce manual note-taking
• Improve meeting documentation
• Track action items consistently
• Identify risks earlier
• Save administrative time
• Improve accountability across teams

• Meeting sentiment analysis
• Speaker identification
• Calendar integration
• Slack/Teams notifications
• Vector database memory
• RAG-based meeting search
• Dashboard analytics

Avaneesh Joshi

AI Automation | Workflow Automation | AI Agents | LLM Applications